For Shareholders, Members & Participants
What is a Virtual AGM?
A Virtual AGM is an Annual General Meeting of shareholders that is hosted and attended through a virtual meeting platform (such as Webx, Teams or Zoom) – removing the need for a physical location. A virtual AGM meets all regulatory requirements that a traditional in-person style meeting would, including; advance and in-meeting voting with reporting, moving and seconding, and the ability to participate and ask questions during the live meeting. A virtual AGM is made known to all shareholders of a company that have elected to receive notification of the meeting, and is otherwise conducted in the same manner of a traditional meeting – only through a virtual platform.
AGM Connect provides a platform for companies to host their regulatory meetings through an accessible digital platform. Our system takes into consideration all requirements of hosting and producing a traditional AGM, but provides the convenience of a digital and virtual interface.
How am I invited to an AGM Connect meeting?
If you are a shareholder of the company at the record date, and have elected to be notified of a company’s AGM, you will receive a shareholder meeting package prior to the meeting date. Your shareholder meeting package will include an invitation to join the AGM Connect meeting, instructions on how to access and participate in the meeting (including login credentials) and related meeting materials such as Form of Proxy, Management Information Circular and the Notice of Meeting.
If I do not have a computer/internet, can I join the AGM by telephone?
Yes – However, you will need to vote in advance by proxy, and engagement will be limited.
What if I have a question during the meeting?
Your AGM Connect meeting moderator and host will explain how and when questions can be asked during the meeting you are attending.
What technical support is available?
You can email us at support@agmconnect.com or call 1.855.839.3715 anytime prior to or during the meeting for any technical questions.
Do I need to download Zoom?
The Zoom client is not needed to participate or watch the meeting as a shareholder. The meeting platform can be accessed via any web browser connected to the internet. AGM Connect does however recommend using the Google Chrome browser for best results.
Will my video be shown?
No. The AGM Connect platform only broadcasts the key speakers for the meeting in a webcast style format. Shareholders and participants can participate via the platform using the incorporated chat and live voting function to ask questions during the meeting. Your attendance will be recorded, however you will not need a microphone and webcam to participate in the meeting.
