For Directors, Presenters & Hosts
Is there a limit to the number of participants in a meeting?
There is no limit to the number of shareholders that can virtually view the meeting. However, only registered shareholders or duly appointed proxy-holders will be able to participate in the meeting via live voting or asking questions. For in person meetings the limit will be based on your meeting location. Non-registered shareholders that wish to participate in the meeting must appoint themselves as a proxy in advance to the meeting date to be granted access.
What is there in terms of tech support for virtual meeting attendees?
We aim to provide a comprehensive amount of support for our clients throughout the meeting process. We have an actively engaged team of representatives monitoring telephone, email and chat communications from two hours prior to the meeting time through to 30 minutes following the end of the event. AGM Connect support can assist shareholders and guests with logging in, registering, in-meeting voting and any connection (audio, video, etc) issues. Prior to the meeting, we have telephone and email support for pre-meeting/proxy voting from the date of mailing to cut-off of pre-meeting/proxy voting.
Will there be a run-through of the meeting prior to the actual meeting?
Yes. We recommend a “formal” run-through with the individual(s) responsible for the agenda, script, etc. to formalize our AGM planning. This would typically be a week before and with the “participants” – those who will be actively running the AGM, speaking, presenting, etc. Please email support@agmconnect.com to schedule a run-through.
Will I receive a list of shareholders who joined the call?
Yes. Every AGM Connect meeting includes a produced, post meeting recording and final voting tabulation report which includes data on any shareholder live votes received as well as attendance to the meeting.
Can shareholders attend/vote without a computer?
It is recommended to watch and participate in the meeting through any internet connected device (computer, cellphone or tablet). Participants without internet can join by phone, however they will be in a “listen-only’ mode and will not be able to chat or engage with the company/moderator.
What other companies do you host AGMs for?
AGM Connect has been a part of the successful execution of AGMs for public, private, condo and not-for-profit government agencies.
