Seamless Virtual Meetings with Zoom Integration

Reshaping Shareholder Relations for the Post-Pandemic World

As more companies continue to modernize their practices to online solutions, there is an increasing adoption of virtual meeting services like AGM Connect.  We understand that there may be some concerns regarding the transition to a virtual platform for the next regulatory meeting.  Please see below for some frequently asked questions we have received:

For Directors, Presenters & Hosts

There is no limit to the number of shareholders that can virtually view the meeting.  However, only registered shareholders or duly appointed proxy-holders will be able to participate in the meeting via live voting or asking questions.  Non-registered shareholders that wish to participate in the meeting must appoint themselves as a proxy in advance to the meeting date to be granted access.

Yes, we can arrange demos. Please email: or schedule a meeting by CLICKING HERE

Yes. We recommend two “formal” run-throughs:

  1. with the individual(s) responsible for the agenda, script, etc. to formalize our AGM planning. This would typically be after Record Date and ~ 4 weeks prior to the meeting date; and

  2. with the “participants” – those who will be actively running the AGM, speaking, presenting, etc. This would be ~ one week prior to the meeting date.

If your meeting is coming up, please email: to schedule a run-through.

We aim to provide a comprehensive amount of support for our clients throughout the meeting process.  We have an actively engaged team of representatives monitoring telephone, email and chat communications from two hours prior to the meeting time through to 30 minutes following the end of the event. AGM Connect support can assist shareholders and guests with logging in, registering, in-meeting voting and any connection (audio, video, etc) issues. Prior to the meeting, we have telephone and email support for pre-meeting/proxy voting from the date of mailing to cut-off of pre-meeting/proxy voting.

Our AGM Connect team is comprised of a collaborative group of industry professionals.  As a service provided through Grove Capital Group Ltd, AGM Connect leverages the broad and deep experience of the more than 20 staff and associates from the Grove team.  The Grove Capital Group team provides AGM Connect support with corporate administration, securities transfer and meeting rules and protocols.  Additionally, AGM Connect has Securities legal counsel available to address any process-related issues or questions that may arise.

AGM Connect was developed as a supplementary service for The Grove Capital Group Ltd’s existing clients.  Grove itself, has been in business since 2003 and provides clients a suite of corporate support services such as Corporate Secretarial, Finance & Accounting and public listing communication.  During the COVID19 pandemic, many of Grove’s existing clients needed a solution to conduct their regulatory meetings while observing COVID19 restrictions; AGM Connect provided that solution, and has then expanded it’s clientele to additional clients across North America.

We, at Grove, have hosted and managed AGMs for over 20 years. Developing a bespoke virtual platform was been completed on a “needs must” basis with the onslaught of the Covid-19 pandemic,. AGM Connect is the launch of this virtual platform and has successfully hosted over 100 public meetings since its launch in 2020. If you wish to speak to a client, we will happily to provide you with reference contact information.

Yes.  Every AGM Connect meeting includes a produced, post meeting recording and final voting tabulation report which includes data on any shareholder live votes received as well as attendance to the meeting.

It is recommended to watch and participate in the meeting through any internet connected device (computer, cellphone or tablet).  Participants without internet can join by phone, however they will be in a “listen-only’ mode and will not be able to chat or engage with the company/moderator.

For Shareholders, Members & Participants

A Virtual AGM is an Annual General Meeting of shareholders that is hosted and attended through a virtual meeting platform (such as Webx, Teams or Zoom) – removing the need for a physical location. A virtual AGM meets all regulatory requirements that a traditional in-person style meeting would, including; advance and in-meeting voting with reporting, moving and seconding, and the ability to participate and ask questions during the live meeting.  A virtual AGM is made known to all shareholders of a company that have elected to receive notification of the meeting, and is otherwise conducted in the same manner of a traditional meeting – only through a virtual platform. 


AGM Connect provides a platform for companies to host their regulatory meetings through an accessible digital platform.  Our system takes into consideration all requirements of hosting and producing a traditional AGM, but provides the convenience of a digital and virtual interface.

If you are a shareholder of the company at the record date, and have elected to be notified of a company’s AGM, you will receive a shareholder meeting package prior to the meeting date.  Your shareholder meeting package will include an invitation to join the AGM Connect meeting, instructions on how to access and participate in the meeting (including login credentials) and related meeting materials such as Form of Proxy, Management Information Circular and the Notice of Meeting. 

Yes – However, you will need to vote in advance by proxy, and engagement will be limited.

Voting via the AGM Connect platform is easy! 

STEP 1: Click the ‘Vote Proxy” button on the meeting landing page. You will be re-directed to the AGM Connect voting platform.

STEP 2: Login to the AGM Connect platform using your unqiue Voter Id and Meeting Code provided to you on your form of proxy.  An email address of choice will be required for verification purposes.

STEP 3: Click on the “Vote” button.  If you have registered for multiple meetings through the AGM Connect platform, you will need to locate the meeting of preference and click on it’s respective “Vote” button.

STEP 4: Place your votes to your preference and click submit.


STEP 5: Review your voting decisions and confirm.  Click confirm to save your votes or click anywhere outside the popup window to return to the voting screen.


Upon successful voting, you will receive a confirmation notification on screen and your meeting window will be updated with a “VOTED” text.

If the AGM allows for a follow up Q&A, the moderator will explain the options available to ask a question. All questions can be put forth via the Chat feature within the platform and be passed on to the company for a response.

You can email us at or call 1.855.839.3715 anytime prior to or during the meeting for any technical questions.

The Zoom client is not needed to participate or watch the meeting as a shareholder.  The meeting platform can be accessed via any web browser connected to the internet.  AGM Connect does however recommend using the Google Chrome browser for best results.

No.  The AGM Connect platform only broadcasts the key speakers for the meeting in a webcast style format.  Shareholders and participants can participate via the platform using the incorporated chat and live voting function to as questions during the meeting.  Your attendance will be recorded, however you will not need a microphone and webcam to participate in the meeting.


Speak With An Advisor

Let AGM Connect take the stress and complications out of organizing your next upcoming meeting.

Call +1.416.642.1807



Nicholas has recently joined Grove and has 10 years’ experience in the areas of investor relations, marketing and corporate development. Nicholas specializes in advising private start-up and public junior/micro cap companies.



Jessica has worked for Grove for 12 years, serving in the areas of finance, administration and investor relations. Based in the United Kingdom, Jessica manages relationships in the UK and Europe, as well as providing hands-on accounting management to several Grove clients. Jessica is an honours graduate of the University of Calgary and is proficient in written and oral communications, accounting (SAGE and QuickBooks) and corporate affairs.



Catherine has worked for Grove for over ten years, as Manager of Corporate Affairs. She holds a degree in geology from the University of Toronto and is a highly experienced Corporate Secretary. For the past 15 years, she has provided corporate secretarial and administrative management services to numerous publicly-listed companies on the TSX, CSE and ASX, as well as private small-cap and exploration companies. Catherine’s familiarity with National Instrument and JORC policies of Canada and Australia enables her to ensure that companies avoid any potential pitfalls of non-compliance with their regulatory and corporate filings, in a cost efficient manner.



Stephen started the Corporate Services arm of Grove in 2018 and is founder and Principal of Grove Capital Group, a merchant banking group specializing in the incubation and development of entrepreneurial businesses. He has spent over 20 years in the small-cap and natural resources sectors in Canada, the US and the United Kingdom. He has served as Chairman or CEO of numerous public companies and currently serves as advisor to and/or director of, several public and private small-cap companies. Stephen specializes in financial structuring, business development, communications and market finance, thereby creating successful strategic relationships. A graduate of Kings College at Western University in London, Canada, Stephen serves as a Trustee of Lakefield College School and works extensively with several charitable and not-for-profit organizations in Canada and the UK.